The Hanoi People's Committee on June 28 issued Official Dispatch No. 3794/UBND-KT on the implementation of public property and office allocation, arrangement, and handling in connection with the ongoing reorganization of administrative units at various levels.

The directive aims to ensure a comprehensive review and effective management of public assets in line with the policies of the central government and the city, emphasizing transparency, sustainability, and the prevention of waste or loss.

The Hanoi People's Committee has requested directors and heads of departments, agencies, and affiliated units, along with district- and commune-level People's Committees and the heads of the relevant handover and receiving teams, to continue implementing several key tasks.

They are to strictly and promptly carry out the guidance of the Politburo, the Party Secretariat, the Government, the Prime Minister, and relevant legal documents on the decentralization and delegation of authority in managing public assets. This also includes the instructions of the city authorities and the Department of Finance.

Plans for allocating, dividing, arranging, and handling public property during the reorganization of commune-level administrative units must be developed and implemented concurrently with the preparation and approval of the reorganization schemes.

Particular attention should be given to the offices and workspaces of the 126 newly established wards and communes, including vehicles and other assets.

By no later than June 30, 2025, agencies and units from the former administrative units must complete the handover of offices, public assets, and relevant documents to the newly formed units.

The newly established wards and communes are responsible for arranging and reallocating houses, land, and public property within their jurisdictions to ensure adequate workspaces and infrastructure. This process must be completed within one month from July 1, 2025.

All agencies and units must review and strengthen asset accounting and management, ensuring accurate and complete inventories to support the handover process.

Fixed assets must be recorded properly, and all items to be transferred must be compared with results from the latest asset inventory.

While waiting for official handover, existing units must continue to safeguard and use public assets responsibly, avoiding loss or waste.

Regarding surplus offices and facilities, the newly established ward and commune authorities must develop and issue a handling plan for surplus properties under their management, with clear responsibilities, timelines, and authority. This must be done by July 31, 2025.

The Department of Planning and Architecture has been tasked with working closely with the departments of Agriculture and Environment, Construction, Health, and Education and Training to guide local authorities through the procedures for revising zoning plans.

These revisions will provide the legal basis for repurposing surplus offices and assets.

The departments of Health and Education and Training must coordinate with ward and commune authorities to review and agree on the list of surplus offices that can be repurposed into medical or educational facilities.

The city also emphasized stricter reporting requirements.

By August 1, 2025, the newly established ward and commune authorities must submit their reports on asset arrangements to the Hanoi People's Committee through the Department of Finance and the Department of Home Affairs.

Every Thursday before noon, they must update progress on handling surplus land and buildings and send it to the Department of Finance via the designated email address.

Before the 20th of the last month of each quarter, they must submit progress reports on surplus asset handling to the Department of Finance for consolidation and reporting to the city.

Directors and heads of departments, agencies, and local governments, as well as leaders of the handover and receiving teams, will be held accountable by the Hanoi People's Committee for ensuring timely, lawful, and effective implementation of these tasks.

They must prevent any mismanagement, waste, or wrongdoing during the process.